BOOKING AN EVENT WITH US
Offering aid to the community through education takes ensuring that your expertise is answering a question being asked. This outline offers a clean checklist that will help you ensure you are holding every part of your strategy accountable and providing the most benefits to both managing and receiving parties.
Timeline
90 Days Out
Event Logistics Checklist filled out & submitted with date (to make sure others events don't conflict). If you have questions you can't answer yet, but want to secure a date, you have until 75 Days Out to complete/submit Logistics Check List to OWC.
Book sit-down with Owner to review event / programming. Ensure you've done research to outline need & potential participation.
75 Days Out
Final Logistics Check List due.
Have all Marketing Prepped; Marketing materials/details sent to OWC to integrate into Collective Marketing (RSVP & Central Informational Page required)
60 Days Out
Walk through in-space logistics plan.
OWC Launches Marketing on Collective Media + Your Own Marketing must launch by this time frame (OWC Gives 2 Feed Posts, 2 Newsletter Shout Outs, a blog, and 4 Stories per event, as long as all Marketing is submitted 75 Days in Advance)
45 Days Out
50% of space fee due, non-refundable. Note, if you decide to cancel the event at this date, a refund for marketing + time spent with logistics is due: $200.
Marketing Check-In
21 Days Out
Remaining 50% Fee for event due / Final Cancel Date Option. If event cancelled by this date, second half of fee is not due but the first half of the fee is non-refundable.
Update OWC with RSVP Count
Format & Marketing Updates
Final Logistics Confirmation with OWC: Signage, Doors, Space Flow, Furniture Design, Collaborators, Etc.